Privacy Policy

The Assemblée nationale du Québec invites you to consult its confidentiality policy, which applies to personal information that it collects through technological means. Publication of the policy is required by section 63.4 of the Act respecting Access to documents held by public bodies and the Protection of personal informations (CQLR, chapter A-2.1) (hereinafter referred to as "the Act").

Personal information is information concerning a natural person which allows the person to be identified. This definition can be found in section 54 of the Act.

Collection and use of personal information

Means used to collect information

You directly provide the personal information collected by the Assemblée nationale when you communicate with it, whether verbally or in writing, or when you fill in fields on a web page or form, such as when you

• sign a petition;
• comment on a matter under study;
• take part in an online consultation or survey;
• make a reservation for a tour of the Assemblée nationale;
• browse the Assemblée nationale website (in which case the information is collected by means of cookies); or
• file a complaint. 

Sending personal information by email

Since emails are not always secure, they are not recommended for sharing personal information unless encryption is used. It is recommended that you not share certain personal information, such as your social insurance number or credit card information, by email.

Sending personal information via forms

The Assemblée nationale collects personal information through forms and questionnaires employed by website users to

• take part in online consultations,
• comment on matters under study,
• submit a request to participate in a parliamentary committee,
• sign an electronic petition,
• register for an educational activity,
• file a complaint, etc.

On these forms and questionnaires, some fields are identified as mandatory and must be filled out for the request to be processed. The rest of the fields are optional.

The information entered on these forms and questionnaires is submitted to the Assemblée nationale via a secure connection that has a URL, shown in the address bar, starting with https.

Some information collected through forms is managed by Microsoft Forms for processing by the Assemblée nationale. The personal information provided in this manner is protected by Microsoft. For further information on the confidentiality of your personal information in this context, please visit microsoft.com.

Consent

Subject to parliamentary privilege, the Act applies to the collection of personal information by the Assemblée nationale. Therefore, when it requests personal information, the Assemblée nationale must ensure that the information is necessary and that it is used for the purposes for which it was collected. In addition, the collection of certain personal information requires specific consent. In such cases the following information will be provided to you:

• the person or entity on behalf of which the information is collected;
• the purposes for which the information is collected;
• the means by which the information is collected;
• whether the request is mandatory or optional;
• the consequences for the person concerned or for another person, as the case may be, if you do not consent to the collection of the information or, if applicable, if you do not consent to the release or use of the information collected pursuant to an optional request; and
• the rights of access and correction provided by the Act.

Access to personal information, keeping and destruction

Only persons authorized by the Assemblée nationale may access the personal information collected, and such persons have access to that information only if it is necessary for the discharge of their duties. The use of the personal information collected is limited to the purposes for which it was collected. It is kept securely and is destroyed when it is no longer needed.

Release of personal information

Your information may be sent to other persons or organizations only in the cases provided for by law.

In certain circumstances, the Assemblée nationale may release your personal information to its service providers or partners.

In some cases, your consent is required for information to be released. However, certain personal information may be released to a service provider without your consent, in accordance with the Act, when the release is necessary for carrying out a mandate or performing a contract for work or services entrusted to the service provider by the Assemblée nationale. Such a service provider may use your personal information only for the purpose of providing the services entrusted to it.

For example, the Assemblée nationale may release your personal information to providers of the following services:

• reservation processing services;
• payment processing services;
• communications, email and cookie management services;
• information processing services and products;
• cloud computing, web hosting and data processing services.

When the Assemblée nationale releases your personal information to these service providers, it makes sure that the contracts contain the necessary provisions to ensure that your personal information will remain confidential.

Cookies

Cookies are small text files that websites ask your browser to store on your computer or mobile device.

Some of the cookies this website uses to ensure that it functions properly do not require your consent. These cookies may include persistent cookies, which are saved to your device and are not automatically deleted when you close your browser, or session cookies, which are deleted when you close your browser. You can delete persistent cookies by deleting your browsing history.

The Assemblée nationale website also uses analytics cookies, specifically, Google Analytics and Matomo, tools that make it possible to measure the website’s audience and to analyze visits. These tools use cookies to collect browsing data, including

• the computer’s truncated IP address (the address is not logged in a format that could be used to identify a web user);
• the Internet service provider;
• the operating system (e.g. MacOS, Windows);
• the device type and model (e.g. iPhone 12);
• the browser type, language, version and other related data (e.g. Chrome, Safari);
• the region or town where the user is located;
• the address of the referring site;
• the point of origin (e.g. advertising banner, email, social network, etc.);
• the pages visited on assnat.qc.ca (e.g. viewing order, interactions on the page, date, time, duration and frequency of visits and activities (e.g. clicks, scrolling, etc.)).

Your consent is required to enable the use of these cookies. The first time you visit a website managed by the Assemblée nationale, you will be invited to accept or refuse these cookies.

Accepting or blocking analytics cookies

When you accept the use of analytics cookies, your consent will be valid for 12 months. You can withdraw your consent at any time. You can also configure your browser to block cookies from being saved on your device.

Third-party cookies

The Assemblée nationale uses tools provided by third parties, who may store information outside of Québec, including in the United States. For more information on how the information collected is used, the Assemblée nationale invites you to consult the terms of these two tools:

Google Analytics
https://marketingplatform.google.com/about/analytics/terms/us/#:~:text=Neither%20party%20will,disclose%20Confidential%20Information.

Matomo
https://matomo.org/privacy-policy/

Rights of the person concerned by personal information

The Assemblée nationale undertakes to respect its website visitors’ right to protection of personal information, namely with regard to

• respect of the confidentiality of the information;
• access to the information;
• correction of the information if it turns out to be incomplete or inaccurate; and
• deletion of the information if its collection, release or storage is not authorized by law.

You can file a request for access in order to consult the personal information concerning you held by the Assemblée nationale. To do so, contact the person in charge of access to documents and protection of personal information. You can also contact that person if you wish to correct the personal information concerning you.

To gain access to your personal information or correct it, you must submit a written request, by mail or fax, to the person in charge of access to documents and protection of personal information:

M^e Valérie Roy
Assemblée nationale du Québec
Édifice André-Laurendeau
1050, rue des Parlementaires
5^e étage, bureau 5.49
Québec (Québec)  G1A 1A3

Phone:

• City of Québec area: 418 528-0020
• toll-free number: 1 866 DÉPUTÉS (1 866 337-8837)

Fax: 418 528-0993

Email: af.juridiques@assnat.qc.ca

Confidentiality policy implementation and complaints

At the Assemblée nationale, M^e Valérie Roy is the person in charge of access to documents and protection of personal information. She is also in charge of implementing the confidentiality policy. For questions about this policy, please contact M^e Roy using the contact information given above.

You can consult the Assemblée nationale’s personal information management policy.

If you believe that the Assemblée nationale has failed to comply with its protection of personal information obligations under the Act respecting Access to documents held by public bodies and the Protection of personal information, please consult the complaint procedure.

Policy last updated on September 26, 2023